Secure document storage at Safebox

Document Management & Storage.

Secure, confidential and efficient Storage is only a small part of Safebox's Records Management Services. Our barcode tracking system can instantly check the status of an item registered to the system and searches for access or retrieval, which can be performed within seconds of an authorised request.

Record Management services are available for: archive boxes, individual files, patient records, X-rays and large scale plan diagrams.

Our clients, including legal, government and security bodies, NHS Trusts, Medical, Financial Services and many more have all found the benefit of our record management system. Our swift collection and delivery service means that they have the advantage of our highly secure storage facility but also have almost immediate access to sensitive files they require.

The barcode tracking system allows users to trace archive material whilst in transit, the same system can also be used to advise exactly which member of staff within an organisation has requested and subsequently been assigned an archive.

Safebox has its own dedicated vehicles and retrievals are performed within hours if required. Clients requiring a more rapid access to information have the ability to store and manage archive material in the conventional manner and then have the specific details required scanned and either emailed or faxed back to them within 1-hour.

Safebox's barcode tracking system ensures the effective live tracking of all items located within the system. Boxes and individual items such as tapes, files and tubes are tracked to individual locations within our facilities and all item movements are reported to the central monitoring location.

Individual box and file tracking systems gives clients total control and management when a member of their staff leaves, becomes ill or relocates. Safebox has a specifically manufactured range of archive materials that will allow our clients to increase the maximum efficiency from the Safebox system, these are available at very competitive rates.

Key Features:

  • Safe, confidential and efficient storage
  • Own vehicle priority retrieval services
  • Fully trained, security vetted staff
  • 24 hours a day availability, 365 days a year
  • Management and financial reporting
  • Full Compliance with the Data Protection Act, PCI BSS and BS5454

Our own dedicated vehicles are used for the timely retrieval and delivery of physical items. Safebox's retrieval procedures operate 24 hours a day, 365 days a year to ensure compliance with the Department of Health policies for emergency retrieval of patient records.

Our Management reports and financial analysis are also available from the system to support budgeting or merely to see which users are accessing the data more frequently.

Document Storage at Safebox The Safebox Group of Companies Children and Young People's Participation Service (CHYPPS) Kidney Cancer UK Arthur Rank House

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